User Tools

Site Tools


admin:positions:treasurer

Treasurer

Last Updated/Approved: 14/12/2012

Summary

The treasurer is the chief financial management officer for the club.

Responsibilities

The treasurer is directly responsible to the president of the club, and the members of the club.

Duties of the treasurer include:

  • Ensuring the club's financial records are up to date.
  • Preparing an annual budget and monitoring it carefully.
  • Liaising with League Directors and Tournament Directors to oversee the income and expenditure of events.
  • Managing AFDA number entry onto the AFDA website for AFDA fee payments.
  • Managing signatories of the club's account(s).
  • Sending out accounts and invoices.
  • Paying accounts for the club, after expenditure has been approved by the committee.
  • Keeping a proper record of all payments made, and money received.
  • Showing evidence that money received is banked, and appropriate documentation kept for all money paid out.
  • Providing monthly reports to the committee that are understandable to all.
  • Providing financial reports for leagues, tournaments, and other club-run events to the committee that are understandable to all.
  • Producing an annual financial report as soon as possible after September 30th of each year.
  • Arranging for the annual audit (when appropriate) and ensuring all necessary information and documentation is provided for the audit.
  • Reading and updating the club's financial policies.
  • Assisting the executive committee in the development of one-year operational plans.
  • Assist the committee in the creation, renewal, and approval of policies where needed for good governance.
  • Be subscribed to tua-admin and any other relevant committee and executive email lists.
  • Complete a handover interview on entering and exiting position.

Essential Criteria

  • Access to Internet facilities (ie. email and web browsing)
  • Access to word processing and spreadsheet programs.
  • Membership of the club and the AFDA.
  • Strong written and oral communication skills.
  • Ability to work well as part of a team.

Desirable Criteria

Ideally the treasurer is someone who:

  • Can communicate effectively and has good interpersonal skills.
  • Is well organised and self-motivated.
  • Solid understanding of AFDA, TUA, and club operations, rules, and policies where applicable.
  • Is well informed in regards to all of the club's activities.
  • Is able to keep good records and work in a logical and orderly manner.
  • Has the time to regularly maintain the books.
  • Has previous experience as an administrator at either a national, state, or local level.

Term of Appointment and Time Commitment Requirements

  • The treasurer is elected at the club's AGM and is appointed for a term of 12 months.
  • The estimated time commitment required as the treasurer is 5 hours per week.
  • In addition, the treasurer will also be required to attend:
    • quarterly committee meetings (approximately 1 hour in length)
    • the club's AGM (approximately 1 hour in length)
admin/positions/treasurer.txt · Last modified: 2014/11/12 00:04 by John Kristensen